Electronic Tax Statement Delivery Consent Form

Disclosure & Additional Information

Form W-2, Wage and Tax Statement, is used to report wages paid to employees and the taxes withheld from them. Employers must complete a Form W-2 for each employee to whom they pay a salary, wage, or other compensation as part of the employment relationship. The form also is used to report FICA wages and taxes to the Social Security Administration. You submit information from Form W-2 as part of your personal income tax filing.

To support campus-wide sustainability and cost saving initiatives, the College allows employees to elect to receive electronic W-2 forms in place of paper forms. IRS regulations, which allow employers to provide the option of electronic forms instead of a paper format, require that each employee give his/her consent to receive an electronic W-2 in place of a paper version. In addition to supporting sustainability, issuing forms electronically allows earlier access for the employee, allows access from home/work, and minimizes the potential for identity theft by providing a more secure way for employees to access their form compared to having the form mailed to their address on record.

The electronic W-2 form contains all required information and complies with all applicable IRS revenue procedures. Employees have the ability to view and print their W-2 form on demand through Employee Online. If filing a paper income tax return, the electronic W-2 can be printed and attached to the tax return and mailed to the IRS; if filing an electronic income tax return, no paper W-2 form is submitted to the IRS.

The calendar year 2018 W-2 will be available in January 2019; at that time, employees who have selected the electronic option will be provided information regarding the availability.

All employees who terminate or retire from the College continue to have access to Employee Online to view their pay information and to access their electronic forms from the previous tax year until December 31st of the following tax year. This consent will cease if the individual is no longer employed at Camden County College.

An employee who chooses to receive his/her W-2 statement electronically may withdraw consent. The employee’s withdrawal of consent will be effective on the date it is received and the Payroll Department will confirm in writing or by e-mail the effective date of the consent withdrawal. If consent is withdrawn, it will only be effective for the W-2 statement not yet issued.

To withdraw your consent, send written notice to:
Camden County College
Attn: Payroll Department
200 College Drive
Blackwood, NJ 08012

If an employee consents to electronic W-2 delivery and the delivery is unable to be made due to a technical problem, incorrect login or password, incorrect e-mail address, the employee will receive a paper copy. If there is any change in how to receive electronic delivery, employees will be notified immediately via e-mail or written notice. Employees are also required to inform the Payroll Department promptly of any personal address or status changes by written notification.

If you completed the electronic consent, you will receive a notification for “Important Tax Return Document Available” no later than January 31st with instructions on how to retrieve the documents.

For additional information or questions, Kimberly Barbetta: kbarbetta@camdencc.edu.