Vendor Information

Vendors shall be reputable companies/firms who offer equipment, supplies or services required by Camden County College .

•  Vendor Information Form
All new vendors are required to complete a vendor information form and a W-9 form (Link to Adobe Acrobat download & www.irs.gov - search for Form W-9) . The completed vendor information form and W-9 are to be faxed to the College at 856-374-4887.

•  Credit Application Information
In the event the College wishes to establish credit with a company, the College's credit application information is available for potential creditors offering a credit line for College purchases.

•  Award
Purchase orders and/or contracts are issued to vendors after quotes and bids are reviewed for award. Bids exceeding the threshold are recommended for approval by the College Board of Trustees and are publicly awarded prior to the issuance of a purchase order/contract.

•  Purchase Order
The College's formal purchase order is printed, numbered and signed by an authorized purchasing agent. It is sent by mail or electronically. The College requires a purchase order as a secured means for all purchases. Under no circumstance should a supplier deliver materials for a purchase or on trial without a purchase order or prior approval from the Purchasing Office.

•  Deliveries
All shipments of supplies and equipment made to the College must be prepaid and delivered to the College's receiving area on the Blackwood Campus, unless otherwise designated on the purchase order (delivery for the Camden City Campus or William G. Rohrer Center prints in the description area of the purchase order). Blackwood Campus deliveries are accepted in the Shipping and Receiving area located in the back of the campus Monday through Friday from 8:00a.m.-3:00p.m.. The receiving area does not have a loading dock. Furniture orders are inside deliveries to the office/building location as noted on the purchase order by the requestor and require installation. Furniture installations require compliance with the Public Work's Contractor Registration Act. All furniture trash debris must be removed from the College campus by the vendor.

•  Tax Exempt
The College pays no sales tax or Federal Excise tax. The College is exempt from New Jersey Sales & Use Tax under N.J.S.A. 54:32 B-1 et seq. (tax exempt letter).

•  Invoice Payments
Invoices shall be submitted in duplicate to the Accounts Payable Office. The invoice must indicate the College's purchase order number, requestor, description of items/services, and pricing. An invoice is required for a bill to be authorized for payment. Statements are not acceptable. All billing inquires should be directed to the Accounts Payable Office (856) 227-7200, ext. 4310 or 4500.

•  Vendor Complaints
In the event departments reach no resolution to a problem concerning performance of vendor and/or the product received, complaints are brought to the attention of the Purchasing Office. It is the function of the Purchasing Office to resolve vendor complaints.