• Purchasing
Authority
The business procedure governing
the procurement and delivery of all materials, supplies,
services and equipment required in the operation of
the College is an administrative responsibility controlled
by the College Board of Trustees and governed by County
Colleges Contracts Law 18A:64A-25.1 et.seq. The Board
of
Trustees, through resolution, has
designated the Vice President for Administrative Services
and the Director of Purchasing as the contracting
agents of the College and has delegated to them and
their deputies the authority to make awards in the
best interest of the College. The Purchasing Office
is obligated to monitor compliance with the laws,
rules and regulations set forth by Federal, State
and local authorities as they pertain to the purchasing
function.
No other individual has the authority
to enter into purchase contracts or, in any way, obligate
the College for procurement indebtedness, unless specifically
authorized to do so in writing by the Board of Trustees.
Any such commitments are considered unauthorized and
may not be honored for payment. In no instance should
suppliers deliver materials for purchase or testing
until a College purchase order has been received or
authorized by the Purchasing Office (College
Purchasing Policy).
• Common
Terms
Fiscal Year - The
College's fiscal year runs from July 1 until June
30.
Commodities - Economic
goods and services the College purchases during the
fiscal year.
Minority Business Enterprise
- A business which is independently owned
and operated and whose principal place of business
is located in New Jersey , and at least 51% is owned
and controlled by minority person(s) who also exercise
control over the daily and long-term operations. (Excerpt
taken from State of New Jersey, 1996-2002, New Jersey
Commerce & Economic Growth Commission.)
Women Business Enterprise
- An independently owned and operated business,
which has its principal place of business located
in New Jersey, and at least 51% is owned and controlled
by women who also exercise control over the daily
and long-term operations. (Excerpt taken from State
of New Jersey, 1996-2002, New Jersey Commerce &
Economic Growth Commission.)
Samples - In order
for the College to determine if goods and/or services
meet our specifications, a sample may be required
to view and test items at no cost to the College.
It is the vendor's responsibility to deliver, install
and remove all samples at their own expense. A sample
does not warrant as a legal purchase for the College.
The Purchasing Office must be notified of all sample
equipment being demonstrated on the campus.
Sole Source - Products/Services
that can only be purchased from one supplier. The
College requires the submission of a letter for verification
purposes on the vendor's letterhead indicating the
materials or supplies, which are patented or copyrighted.
The letter should be submitted to the College's Purchasing
Office.
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